In order to help AAR members better understand the way in which officer elections are conducted, the Nominations Committee has outlined below the process in detail:
AAR Members can self-nominate or nominate others for open positions. The Chair collects the names of proposed candidates. The Chair then meets with the rest of the committee to discuss the slate of candidates submitted by the general membership, AAR Committees, Board of Directors, and Nominations Committee members.
Candidates are chosen for each position open for election that coming year. The Chair of the Nominations Committee works down the slate by contacting the candidates to see if they are willing to stand for election. Once two candidates agree to stand, the Chair sends the final slate to the AAR Executive Office for presentation to the Board of Directors.
Once the slate of candidates has been presented to the Board of Directors, the AAR Executive Office contacts the candidates to request a photo, bio, and statement for inclusion in the election materials. These materials are available to view on the AAR website and are mailed to all members who do not have an e-mail address in the membership system. Members receive an e-mail announcing the start of the election period with a link to the election materials. They also receive reminders to vote in both the September and October E-bulletins.
The elections period varies from year to year, but is usually thirty days in length. In 2016, the elections will be held from Wednesday, September 21, to Thursday, October 20.
The day after the elections close, the AAR Executive Office tallies the electronic and mailed ballots and reports the results to the Executive Director.
The Executive Director first contacts both the winning and losing candidates, and then announces the election results to the Board via e-mail.
Once the candidates have been contacted and the Board informed, the election results are posted on the AAR website. A further announcement is printed in the January E-Bulletin and is mentioned at the Annual Business Meeting at the Annual Meeting.
Candidates take up their positions at the end of the Annual Business Meeting.
Job Descriptions of Elected Officers
Serves a one-year term. The current Vice President will automatically become President-Elect next year and President the following year without additional elections. During their tenure, the Vice President will have the opportunity to affect AAR policy in powerful ways; in particular, during the presidential year, the incumbent makes many of the appointments of members to openings on working groups. In addition to serving on the Board of Directors, the Vice President also serves on the Executive, Audit, and Program Committees.
Serves a three-year term. The Secretary is responsible for recording and verifying the official records of the Board of Directors, the Executive Committee, and the Annual Business Meeting.
Serves a three-year term. The Treasurer is responsible for all aspects of the AAR finances, from operating budgets to investments. The Treasurer serves on the Executive Committee and chairs the Finance Committee.
Program Unit Director
Serves a three-year term. The Program Unit Director must have prior experience as a Program Unit Chair. The Program Unit Director will represent the needs and interests of the Program Units to the Board of Directors. This person is also charged with keeping before the Board important matters regarding the Annual Meeting. The Program Unit Director chairs the Program Committee.
Serves a three-year term. The Regions Director must have prior experience in the leadership of an AAR region. The Regions Director will represent the needs and interests of the AAR’s ten regions to the Board of Directors. The Regions Director serves as chair of the Regions Committee.
Serves a two-year term. The Student Director is a member of the Board of Directors, representing the particular concerns and issues of AAR student members at large. In addition, the Student Director serves as Chair of the Graduate Student Committee.
There are three At-Large Directors serving on the Board of Directors at any given time. Each At-Large Director serves a three-year term, so candidates run for election every third year. This means that there is an election for a new At-Large Director each and every year. At-Large Directors have no particular brief, but may, as needed, be tasked by the Board of Directors with various duties. They are charged to represent the needs and interests of the general AAR membership to the Board of Directors. At-Large Directors may serve on the Finance Committee, Program Committee, or assume special assignments as directed by the Board of Directors.
Status Committee Director
Serves a three year term. The incumbent Status Committee Director was appointed in 2016, but beginning with the 2018 AAR Elections, this position will be elected by the AAR membership. The Status Committee Director is a member of the Board of Directors, representing the particular concerns and issues of AAR’s “status of” groups, and helps to administer accountability and accessibility policies. The Status Committee Director serves on the Nominations Committee.