Events

2019 Regional Meetings

Open Calls for Papers:

Upper Midwest
(CFP Deadline: February 22, 2019)
 

Open Registration:

Mid-Atlantic

Midwest

New England-Maritimes

Rocky Mountain-Great Plains

Southeast

Southwest

Western

Frequently Asked Questions - Annual Meeting

1) I haven’t received any information about the Annual Meeting.
Check here for all the latest information.

 

2) I don’t know my Member ID. I want to register for the Meeting, please help me find it.
Go here and enter in the e-mail you registered with. You may also call 1-404-727-3049. Please remember that you cannot register for the meeting at the discounted member rate until your membership is up-to-date.

 

3) How do I register for the Annual Meeting?

  • Register online with a credit card
  • E-mail reg@aarweb.org if you must pay by check
  • Telephone at 1-404-727-7972 (Inquiries only)

 

4) Why do I have to be a member of AAR to register?
You don’t need to be a member to attend the Annual Meeting, but you will miss out on the discount registration rates. Participants in the Annual Meeting must be registered for the meeting by June 30 per Program Committee policy in order to remain on the program. This is an almost universal practice amongst the ACLS organizations.

 

5) I need to establish a new membership so that I can register for the Annual Meeting. Can you give me an ID number so that I can register for the Annual Meeting immediately
Yes, you can do this when you join online.

 

6) My membership has lapsed and I want to renew so that I can register for the Annual Meeting now. Once I renew, can I immediately register for the meeting?
Yes, you can do this if you renew online.

 

7) Can I register by phone?
No. Registration will be taken online only. The paper trail is necessary to ensure accuracy.

 

8) I’m a program unit chair, reviewer, past president, or board member. Don’t I register separately?
No, VIPs register through the online system. Any questions should be directed to AAR Registration at +1-404-727-7972 or email at reg@aarweb.org.

 

9) When does registration close?
Registration is open until the final day of the meeting, Tuesday, November 26. 

 

10) What is included in my registration fee?
An Annual Meeting registration includes all educational sessions (with the exception of optional and/or additional fee sessions as indicated on the registration form).

 

11) How can I get a receipt for my Annual Meeting registration?
Annual Meeting registration is handled through the AAR Registration Bureau, which can be reached by phone at +1-855-836-0001 (U.S. and Canada) or +1-404-727-7972 (elsewhere), or by email at reg@aarweb.org.

 

12) I’ve registered and I can’t attend the Annual Meeting, can I get a refund for my registration fee?
Registration refunds must be requested in writing by October 24. Send your request to reg@aarweb.org. A $40 administrative fee will be assessed.

      

13) What is the closest airport?
The closest airport is the San Diego International Airport (SAN). For information on ground transportation options, please click here.

      

14) What is the headquarters hotel for the Annual Meeting?

There isn’t one specific headquarters hotel this year. Registration and the Exhibit Hall will be held in the San Diego Convention Center. Sessions will be held in the San Diego Convention Center, Hilton Bayfront, Marriott Marquis and Marina, Manchester Grand Hyatt, and Omni hotels.        

      

15) What is the physical address of the facilities?

San Diego Convention Center

111 W Harbor Dr

Hard Rock Hotel

207 Fifth Ave

Hilton Bayfront

1 Park Blvd

Hilton Gaslamp Quarter

401 K St

Indigo Gaslamp Quarter

509 Ninth Ave

Marriott Gaslamp Quarter

660 K St

Marriott Marquis and Marina

333 W Harbor Dr

Manchester Grand Hyatt

1 Market Pl

Omni San Diego

675 L St

Residence Inn Downtown Gaslamp Quarter

356 Sixth Ave

Solamar San Diego

435 Sixth Ave

Westin Gaslamp Quarter

910 Broadway Cir

16) Will there be a shuttle?
There will not be a shuttle this year. Attendees who have difficulty walking longer distances should click here: https://www.aarweb.org/annual-meeting/accessibility-information-for-annual-meetings for more information.

      

17) When are the first and last sessions at the Annual Meeting?
The AAR Annual Meeting program sessions begin on Saturday, November 23 at 9:00 AM (9.00h) and end on Tuesday, November 26 at 12:00 PM (12.00h). Pre-conference meetings hosted by the AAR and other organizations may begin as early as Wednesday. Please check the online Program Book for more information.
 
 

 

Session Information
Saturday, November 23, 9:00 am–7:00 pm
Program Unit Sessions (9:00–11:30 am; 1:00–3:00 pm; 3:30-5:00 pm; 5:30–7:00 pm)

Sunday, November 24, 9:00 am–7:00 pm
Program Unit Sessions (9:00–11:30 am; 1:00–3:00 pm; 3:30-5:00 pm; 5:30–7:00 pm)

Monday, November 25, 9:00 am–7:00 pm
Program Unit Sessions (9:00–11:30 am; 1:00–3:00 pm; 3:30-5:00 pm; 5:30–7:00 pm)

Tuesday, November 26, 8:30 am–12:00 pm
Program Unit Sessions (8:30–10:00 am; 10:30 am–12:00 pm)

Full program schedule and descriptions are available July 1 in the online Program Book.

Onsite Registration & Exhibit Hours
Registration and the Exhibit Hall are located in the San Diego Convention Center. The Exhibit Hall is in Exhibit Hall F&G and Registration is in the lobby outside of it.

Registration
Friday, November 22, 11:00 am–6:00 pm
Saturday, November 23, 8:00 am–5:30 pm
Sunday, November 24, 8:00 am–5:30 pm
Monday, November 25, 8:00 am–5:30 pm
Tuesday, November 26, 8:00 am-10:00 am

Exhibit Hall
Saturday, November 23, 8:30 am–5:30 pm
Sunday, November 24, 8:30 am–5:30 pm
Monday, November 25, 8:30 am–5:30 pm
Tuesday, November 26, 8:30 am–12:00 pm

A name badge is required to enter all sessions and the exhibit hall

 

19) I'm coming from outside the U.S.; is there anything I should know?
Yes, depending on what country you're coming from, you may need to allow several months to get a visa for travel to the USA. The general website for the US State Department is http://www.state.gov/. More information is available on the Travel Information page.

 

20) What is the dress code?
Attire is business casual. Feel free to be comfortable in slacks, polo shirts, sweaters, blazers, skirts, blouses and most importantly, comfortable shoes. We also recommend you dress in layers as temperatures in meeting rooms can vary.

 

21) Will there be a coat and/or luggage check?
There will not be a coat and luggage check.

 

22) Is there Internet access?
The San Diego Convention Center will have complimentary Wi-Fi located throughout the building, including the meeting rooms. All the hotels have Internet access available in their business centers or guest rooms. The hotels may charge a fee to access the Internet in the guest rooms, and that information can be found here on the Hotel Amenity Chart.

 

23) What is provided with registration?
Registration only includes sessions that do not have an additional cost. You will have to arrange and pay for your meals, travel, transportation, and housing on your own.

 

24) I have a special diet
Since all meals are on your own, the AAR has provided some options here under Local Information. You can also view the city of San Diego's website: https://www.sandiego.org/explore/things-to-do/food-drink/restaurants.aspx for food recommendations.

 

25) I have a disability or other mobility limitations. Can AAR provide an ADA-compliant hotel room and/or provide housing that is close to most Annual Meeting event locations?
Yes. Please indicate your specific need when you book your hotel on the housing page of registration. You can find more information about Annual Meeting accessibility and other commonly requested accommodations here.

 

26) I have a disability or other situation that requires accommodation to attend or present at the Annual Meeting. How can I make these arrangements?
AAR has information available here about Annual Meeting accessibility and other commonly requested accommodations. For specific requests, or for more information, please contact Robert Puckett at 404-727-1461 or at annualmeeting@aarweb.org.

 

27) I want to bring my children to the Annual Meeting. Will child care be available?
Yes. There is a nominal hourly fee. More information can be found here.

 

28) I need info about the Employment Center. Where should I go?
Employment Center Website, or contact us at careers@aarsbl.org or 404-727-2286.

 

29) I want to host an event at the contracted hotels. What do I do?
Visit the Other Events page for policies, rates, deadlines, and a link to the other events request form.

 

30) What are the various Annual Meeting program units?
A list of all Annual Meeting program units, along with contact information for their chairs, can be found via the Program Unit Types page.

 

31) How many sessions may a Program Unit have at the Annual Meeting?
Units meet for one to five sessions. Seminars may have one session. Units may each receive one additional session if they co-sponsor a session with another unit. Seminars are exempt from this bonus session.

 

32) There was a mis-print in the Program Book, who should I contact?
Robert Puckett, at annualmeeting@aarweb.org, with your name, institution, the misprint, and the session number (A#). Session numbers can also be found in the online Program Book.

 

33) I need to know when my session will be. Can you tell me now?
Unfortunately not, final program information will be available online by July 1.

 

34) When will the Program Books be mailed?
The full Program Book will be mailed in early October. Check for more details on sessions in the online Program Book.

 

35) How will I receive my name badge?
We are no longer sending badges via postal mail. Current registrants will receive an e-mail in November to print and cut out their badges at home. 

 

36) I just want to talk to a human being; how can I do that?
Please call the AAR at 1-404-727-3049. You can confirm the AAR’s hours of operation under the “Office Hours” on the Contact Us page.