Events

2018 Annual Meeting, Nov 17-20

Mark your calendars for the 2018 Annual Meeting! Plan to join your colleagues in Denver November 17-20. Register Now!

2019 Regional Meetings

Open Calls for Papers:

Southeastern Region

Open Registration:

Registration closed.

Frequently Asked Questions - Annual Meeting

1) I haven’t received any information about the Annual Meeting.
Check here for all the latest information.

 

2) I don’t know my Member ID. I want to register for the Meeting, please help me find it.
Go here and enter in the e-mail you registered with. You may also call 1-404-727-3049. Please remember that you cannot register for the meeting at the discounted member rate until your membership is up-to-date.

 

3) How do I register for the Annual Meeting?

  • Register online with a credit card
  • E-mail reg@aarweb.org if you must pay by check
  • Telephone at 1-404-727-7972 (Inquiries only)

 

4) Why do I have to be a member of AAR to register?
You don’t need to be a member to attend the Annual Meeting, but you will miss out on the discount registration rates. Participants in the Annual Meeting must be registered for the meeting by June 28 per Program Committee policy in order to remain on the program. This is an almost universal practice amongst the ACLS organizations.

 

5) I need to establish a new membership so that I can register for the Annual Meeting. Can you give me an ID number so that I can register for the Annual Meeting immediately
Yes, you can do this when you join online.

 

6) My membership has lapsed and I want to renew so that I can register for the Annual Meeting now. Once I renew, can I immediately register for the meeting?
Yes, you can do this if you renew online.

 

7) Can I register by phone?
No. Registration will be taken online only. The paper trail is necessary to ensure accuracy.

 

8) I’m a program unit chair, reviewer, past president, or board member. Don’t I register separately?
No, VIPs register through the online system. Any questions should be directed to AAR Registration at +1-404-727-7972 or email at reg@aarweb.org.

 

9) When does registration close?
Registration is open until the final day of the meeting, Tuesday, November 20. 

 

10) What is included in my registration fee?
An Annual Meeting registration includes all educational sessions (with the exception of optional and/or additional fee sessions as indicated on the registration form).

 

11) How can I get a receipt for my Annual Meeting registration?
Annual Meeting registration is handled through the AAR Registration Bureau, which can be reached by phone at +1-855-836-0001 (U.S. and Canada) or +1-404-727-7972 (elsewhere), or by email at reg@aarweb.org.

 

12) I’ve registered and I can’t attend the Annual Meeting, can I get a refund for my registration fee?
Registration refunds must be requested in writing by October 25. Send your request to reg@aarweb.org. A $40 administrative fee will be assessed.

      

13) What is the closest airport?
The closest airport is the Denver International Airport (DEN). For information on ground transportation options, please click here.

      

14) What is the headquarters hotel for the Annual Meeting?

There isn’t one specific headquarters hotel this year. Registration and the Exhibit Hall will be held in the Colorado Convention Center, and the Employment Center will be in the Sheraton Downtown. Sessions will be held in the Colorado Convention Center, Crowne Plaza Downtown, Embassy Suites Downtown, Grand Hyatt, Hilton City Center, Hilton Garden Inn Downtown, Hyatt Regency Convention Center, and the Sheraton Downtown.

      

15) What is the physical address of the facilities?

Colorado Convention Center

700 14th St.

Courtyard Downtown

934 16th St.

Crowne Plaza Downtown

1450 Glenarm Pl.

Curtis Hotel

1405 Curtis St.

Embassy Suites Downtown

1420 Stout St.

Grand Hyatt

1750 Welton St.

Hampton Inn Convention Center

550 15th St.

Hilton City Center

1701 California St.

Hilton Garden Inn Downtown

1400 Welton St.

Holiday Inn Express Downtown

401 17th St.

Homewood Suites Downtown

550 15th St.

Hyatt House Downtown

440 14th St.

Hyatt Place Downtown

440 14th St.

Hyatt Regency Convention Center

650 15th St.

Magnolia Hotel

818 17th St.

Residence Inn City Center

1725 Champa St.

Sheraton Downtown

1550 Court Pl.

Westin Downtown

1672 Lawrence St.

16) Will there be a shuttle?
There will not be a shuttle this year. Attendees who have difficulty walking longer distances should click here: https://www.aarweb.org/annual-meeting/accessibility-information-for-annual-meetings for more information.

      

17) When are the first and last sessions at the Annual Meeting?
The AAR Annual Meeting program sessions begin on Saturday, November 17 at 9:00 AM (9.00h) and end on Tuesday, November 20 at 12:00 PM (12.00h). Pre-conference meetings hosted by the AAR and other organizations may begin as early as Wednesday. Please check the online Program Book for more information.
 
 

Session Information
Saturday, November 17, 9:00 am–7:00 pm
Program Unit Sessions (9:00–11:30 am; 1:00–3:00 pm; 3:30-5:00 pm; 5:30–7:00 pm)

Sunday, November 18, 9:00 am–7:00 pm
Program Unit Sessions (9:00–11:30 am; 1:00–3:00 pm; 3:30-5:00 pm; 5:30–7:00 pm)

Monday, November 19, 9:00 am–7:00 pm
Program Unit Sessions (9:00–11:30 am; 1:00–3:00 pm; 3:30-5:00 pm; 5:30–7:00 pm)

Tuesday, November 20, 8:30 am–12:00 pm
Program Unit Sessions (8:30–10:00 am; 10:30 am–12:00 pm)

Full program schedule and descriptions are available July 15 in the online Program Book.

Onsite Registration & Exhibit Hours
Registration and the Exhibit Hall are located in the Colorado Convention Center. The Exhibit Hall is in Exhibit Hall A and Registration is in the lobby outside of it.

Registration
Friday, November 16, 11:00 am–6:00 pm
Saturday, November 17, 8:00 am–5:30 pm
Sunday, November 18, 8:00 am–5:30 pm
Monday, November 19, 8:00 am–5:30 pm
Tuesday, November 20, 8:00 am-10:00 am

Exhibit Hall
Saturday, November 17, 8:30 am–5:30 pm
Sunday, November 18, 8:30 am–5:30 pm
Monday, November 19, 8:30 am–5:30 pm
Tuesday, November 20, 8:30 am–12:00 pm

A name badge is required to enter all sessions and the exhibit hall.

 

19) I'm coming from outside the U.S.; is there anything I should know?
Yes, depending on what country you're coming from, you may need to allow several months to get a visa for travel to the USA. The general website for the US State Department is http://www.state.gov/. More information is available on the Travel Information page.

 

20) What is the dress code?
Attire is business casual. Feel free to be comfortable in slacks, polo shirts, sweaters, blazers, skirts, blouses and most importantly, comfortable shoes. We also recommend you dress in layers as temperatures in meeting rooms can vary.

 

21) Will there be a coat and/or luggage check?
There will be a coat and luggage check Friday 10 am-7 pm, Saturday-Monday 7 am–7 pm and Tuesday 7 am–1 pm. The cost is $3 per item and located in the lobby of Exhibit Hall A in the Colorado Convention Center.

 

22) Is there Internet access?
The Colorado Convention Center will have complimentary Wi-Fi located throughout the Meeting Room Level only. All the hotels have Internet access available in their business centers or guest rooms. The hotels may charge a fee to access the Internet in the guest rooms, and that information can be found here on the Hotel Amenity Chart.

 

23) What is provided with registration?
Registration only includes sessions that do not have an additional cost. You will have to arrange and pay for your meals, travel, transportation, and housing on your own.

 

24) I have a special diet
Since all meals are on your own, the AAR has provided some options here under Local Information. You can also view the city of Denver's website: https://www.denver.org/restaurants/denver-dining/neighborhood-dining for food recommendations.

 

25) I have a disability or other mobility limitations. Can AAR provide an ADA-compliant hotel room and/or provide housing that is close to most Annual Meeting event locations?
Yes. Please indicate your specific need when you book your hotel on the housing page of registration. You can find more information about Annual Meeting accessibility and other commonly requested accommodations here.

 

26) I have a disability or other situation that requires accommodation to attend or present at the Annual Meeting. How can I make these arrangements?
AAR has information available here about Annual Meeting accessibility and other commonly requested accommodations. For specific requests, or for more information, please contact Robert Puckett at 404-727-1461 or at annualmeeting@aarweb.org.

 

27) I want to bring my children to the Annual Meeting. Will child care be available?
Yes. There is a nominal hourly fee. More information can be found here.

 

28) I need info about the Employment Center. Where should I go?
Employment Center Website, or contact us at careers@aarsbl.org or 404-727-2286.

 

29) I want to host an event at the contracted hotels. What do I do?
Visit the Other Events page for policies, rates, deadlines, and a link to the other events request form.

 

30) What are the various Annual Meeting program units?
A list of all Annual Meeting program units, along with contact information for their chairs, can be found via the Program Unit Types page.

 

31) How many sessions may a Program Unit have at the Annual Meeting?
Units meet for one to five sessions. Seminars may have one session. Units may each receive one additional session if they co-sponsor a session with another unit. Seminars are exempt from this bonus session.

 

32) There was a mis-print in the Program Book, who should I contact?
Robert Puckett, at annualmeeting@aarweb.org, with your name, institution, the misprint, and the session number (A#). Session numbers can also be found in the online Program Book.

 

33) I need to know when my session will be. Can you tell me now?
Unfortunately not, final program information will be available online by July 15.

 

34) When will the Program Books be mailed?
The full Program Book will be mailed in early October. Check for more details on sessions in the online Program Book.

 

35) How will I receive my name badge?
We are no longer sending badges via postal mail. Current registrants will receive an e-mail in November to print and cut out their badges at home. 

 

36) I just want to talk to a human being; how can I do that?
Please call the AAR at 1-404-727-3049. You can confirm the AAR’s hours of operation under the “Office Hours” on the Contact Us page.