Have a Cup of Coffee Mentoring Program

The Have a Cup of Coffee Mentoring Program is back! This year the program will be held face-to-face and virtually during the Annual Meeting. The program connects members in need of mentoring with experienced professionals.

How It Works

Mentors are invited to set aside one hour of their time to speak with a person who is interested in mentoring. Mentees will view a schedule of available mentors and their areas of expertise. Mentees will register for a mentor time slot on a first-come, first-serve basis.

Mentoring pairs will be introduced via email. For the virtual option, the pair can arrange to speak over the phone or by video conference (Zoom, Skype, GoToMeeting, etc.). If the pair is meeting face-to-face in San Antonio, then they will meet at the Membership desk at the San Antonio Convention Center at the arranged time.

How to Sign Up as a Mentor

Sign up for mentors will open on September 1, 2021. Click here to sign up as a mentor for a face-to-face meeting, or here for a virtual meeting. The deadline for mentor registration is September 30. Please contact Marchell Jackson at [email protected] with any questions or concerns.

Mentors should have:

  • Five or more years of professional experience in the field (Note: if you have less than five years of experience, you can still register for consideration if you have a specific area of expertise to share)
  • Expertise in any of the following areas: leadership, publishing, alternative careers, tenure applications, adjunct issues, strategic decision-making, organizational skills, work/life balance, or the hiring process
  • Willingness to share insights in the profession to help guide the mentee
  • Availability to meet a mentee for one hour during the Virtual Annual Meeting (November 20 – 23)

How to Sign Up as a Mentee

Registration for mentees will open October 4 and close on November 3, or whenever all the spots are filled. Mentees may select a mentor based on availability and area of mentoring expertise. Selections are made on a first-come, first-serve basis. To make the impact of this program as broad as possible, mentees may select only one mentoring slot for the entirety of the meeting. Once registered, a confirmation e-mail will be sent to the mentee and the mentor. Mentees are encouraged to contact the mentor in advance of the meeting to confirm plans and begin the conversation. Be on alert for more updates on mentee registration. 


The mentor is meant to be a sounding board and guide. Mentors and mentees will meet once during the Annual Meeting for an hour; there is no expectation of the mentoring relationship extending beyond this meeting unless both parties agree. The mentor will not necessarily be in the same field as the mentee and will not necessarily be available to read their work. The mentor will offer guidance where possible, in some of the following topics: professional development and discernment, access to networks, strategizing and publication, job seeking (including jobs outside the academy or off the tenure track), the tenure and promotion process, and work/life balance. It is appropriate for a mentor to request a curriculum vitae from potential mentees. Mentors and mentees should be aware of the potential power dynamics between them and adhere to professional ethics and boundaries. All conversations are confidential unless both parties agree otherwise.

Mentors and mentees are responsible for contacting one another with any changes in plans well before the meeting. Both parties need to be aware that this mentoring program comes on top of other Annual Meeting duties and commitments; please honor one another's time accordingly. It would be helpful for the mentor and mentee to talk about mutual expectations via email before the meeting date.

For questions, please contact Marchell Jackson at [email protected].

Mentor Registration Deadline:

September 30