AAR Annual Meeting 2020

Frequently Asked Questions

Please read the information below before contacting AAR.

Note: Your AAR staff continues to work toward holding the Annual Meeting in Boston, November 21–24, 2020. We are aware of the uncertainty and contradictory projections related to the COVID-19 pandemic. With health and safety as a priority, we will continue monitoring the guidance of governments and health experts as we plan and make decisions. If any changes need to be made related to the 2020 Annual Meeting, we will promptly notify you.

Registration

  • When will registration open for the Annual Meeting?
    Registration is expected to open in mid-May.

  • Do I have to register online?
    Yes, registration must be completed online only. Registrations will not be accepted by phone.

  • What are the registration fees?
    Registration rates and deadlines can be found on the registration page.

  • Are there any registration discounts?
    Student members and retired AAR members receive discounted registration rates. Plus, the earlier you register, the deeper your discount!

  • What is included in the registration fee?
    Registration fees include access to the Exhibit Hall and all sessions, except where an additional registration fee is noted (mostly pre-conference workshops). Meals, travel, transportation, workshops, tours and housing are at your expense.

  • How can I get a receipt for my Annual Meeting registration?
    A link to your registration receipt is in your confirmation email which is automatically sent to the email you listed on your registration.

  • What is the registration cancellation policy?
    Registration fees will be 100 percent refundable with no cancellation charge if you cancel before October 21, 2020. Registration refunds must be requested in writing to reg@aarweb.org.

Housing

  • How do I reserve a hotel room in the Annual Meeting room block?
    During the online registration process, you will have the opportunity to reserve a room. There are many choices of hotels; just enter your arrival and departure dates and the available hotels will be listed.

  • Why do I have to enter my credit card information?
    Your credit card information is used to secure your reservation. You won’t be charged until you check out of the hotel; however, many hotels will charge one-night’s room and tax approximately two weeks prior to your check in date. Please note that credits cards that expire in October or November will need to be updated in your registration record by ‘modifying’ your hotel payment in the housing section of your registration. If not, the reservation is subject to cancellation.

  • Why should I book my room through the Annual Meeting room block?
    1. SAVE MONEY. The SBL and AAR hotel rate will be the LOWEST rate offered at each property during the Annual Meeting timeframe. Additionally, concessions have been included in the room rate, such as complimentary Internet.
    2. KEEP REGISTRATION RATES LOW. SBL and AAR have negotiated great rates at 12 different hotels, giving you a range of choices for prices and amenities. In exchange, we are able to negotiate a better rate for convention center meeting space and thus keep registration rates very affordable – much less expensive than other comparable events. For this reason, we ask that you please book your hotel rooms within the designated block in order to continue to keep future Annual Meetings affordable for all.
    3. NETWORK. By staying at the contracted hotels, you enhance your opportunities to meet with colleagues and share experiences and ideas. 
    4. EARN REWARDS. If you’re signed up for a particular hotel brand’s loyalty program, you still receive loyalty points and benefits by booking through SBL and AAR.

Membership

  • I don’t remember my AAR Member ID.
    Your new AAR Member ID is your email associated with your AAR membership. If you did not receive information on your new membership ID, contact the AAR Membership Department.

  • Why do I have to be a member of AAR to register?
    You don’t need to be an AAR member to attend the Annual Meeting, though you will miss out on the discounted member registration rates. Note: Participants in the Annual Meeting must be registered for the meeting by June 30 per Program Committee policy in order to remain on the program. This is an almost universal practice amongst the ACLS organizations.

  • How do I renew my membership so I can register for the Annual Meeting?
    You can renew online.

Venue and Schedule

Annual Meeting Schedule

Session Schedule
Saturday, Nov. 21: 9:00–11:30 am; 1:00–3:00 pm; 3:30-5:00 pm; 5:30–7:00 pm
Sunday, Nov. 22: 9:00–11:30 am; 1:00–3:00 pm; 3:30-5:00 pm; 5:30–7:00 pm
Monday, Nov. 23: 9:00–11:30 am; 1:00–3:00 pm; 3:30-5:00 pm; 5:30–7:00 pm
Tuesday, Nov. 24: 8:30 am–12:00 pm

Registration Desk Schedule
Friday, Nov. 20: 11:00 am–6:00 pm
Saturday, Nov. 21: 8:00 am–5:30 pm
Sunday, Nov. 22: 8:00 am–5:30 pm
Monday, Nov. 23: 8:00 am–5:30 pm
Tuesday, Nov. 24: 8:00 am–10:00 am

Exhibit Hall Schedule
Saturday, Nov. 21: 8:30 am–5:30 pm
Sunday, Nov. 22: 8:30 am–5:30 pm
Monday, Nov. 23: 8:30 am–5:30 pm
Tuesday, Nov. 24: 8:30 am–12:00 pm

Venue

  • What is the closest airport to the Hynes Convention Center?
    The closest airport is Boston Logan International Airport (BOS).

  • Where will the sessions be held?
    The majority of the sessions will be held in the Hynes Convention Center, 800 Boylston Street. Sessions will also be held at the Marriott Copley, Sheraton Boston, Westin Copley Place, Hilton Back Bay, Fairmont Copley Plaza, and Park Plaza. The Employment Center will be held at the Park Plaza Hotel.

  • What is the dress code?
    Annual Meeting attire is business casual. Comfortable shoes are a must! We recommend you dress in layers as temperatures in session rooms can vary.

  • Is there Internet access at the convention center?
    There will be complimentary internet at the Hynes Convention Center so attendees can access the mobile app.  All the contracted hotels have Internet access available in the lobbies and guest rooms.

  • What arrangements are made for those with disabilities?
    AAR has information available about Annual Meeting accessibility, and other commonly requested accommodations. For specific requests, or for more information, please contact Robert Puckett at 404-727-1461 or at annualmeeting@aarweb.org.

  • Will childcare be available?
    Yes. There is a nominal hourly fee for children ages 6 months to 11 years. Advanced reservations are required. Learn more.

Program

  • Do session participants have to be a member?
    Yes. If you are presenting (presider, panelist, paper presenter, respondent, or business meeting presider) in an AAR session, you must be a member of the AAR.

  • How can I contact Program Unit Chairs?
    Contact information for chairs can be found by going to the Program Units page, selecting Units or Seminars, and clicking the specific Units and Seminars you wish to contact.

  • How many sessions may a Program Unit have at the Annual Meeting?
    Dependent on the Unit’s tier, it could be one to eight sessions of varying length. Seminars have one 2.5-hour session or two 90-minute sessions; units may each receive one additional session if they co-sponsor a session with another unit.

  • When will the Program Books be mailed?
    The full Program Book will be mailed in early October. The online Program Book will be available in early August.

  • There was a misprint in the Program Book, who should I contact?
    Please email annualmeeting@aarweb.org and provide your name, institution, the misprint, and the session number (A#). Session numbers are found in the online Program Book.

  • When will I know when and where my session will be?
    The final program information will be available online by July 1.

  • When can I access this year’s Mobile App?
    The Mobile App is usually released at least two weeks prior to the Annual Meeting and can be found in the App Store and Google Play.

Employment Center

For Employers

  • Is everyone on the interview team required to register for the Annual Meeting?
    Only those who are registered for the Annual Meetings may utilize the Employment Center. You may register as an AAR member, SBL member, dual member, or at the nonmember registration rate.

  • Does participating in the Employment Center guarantee that we’ll find someone to fill the position?
    The Employment Center facilitates communication between candidates and employers. It is not a placement service.

  • How can my team inspect candidate credentials?
    All registered candidates have the opportunity to file a CV. Registered employers will be able to view CVs online. If you wish to invite a search committee member to have access to the CV Submission System, please send a request to careers@aarsbl.org. We can accommodate up to five individuals per registered institution.

  • What is the difference between an interview booth and a private interview room?
    All registered employers receive unlimited booth space (subject to availability) as part of the Employment Center registration package. The booths are curtained units located in the Interview Hall, each containing one 6-foot table and four to six chairs. The majority of registered employers use this space for their interviews. Private interview rooms are meeting rooms available to Employment Center registrants for an additional fee. This space is limited and is assigned in order of request.

  • What are prearranged interviews?
    Prearranged interviews are when an employer schedules an interview with a candidate who has applied for the position prior to the start of the Annual Meeting.

For Candidates

  • How do I know who will be interviewing at the Annual Meeting?
    Employers will have an Employment Center logo next to their ad in the online Employment Listings. Additionally, the special Annual Meeting edition of Employment Listings of registered job ads will be accessible to candidates, indicating job classifications and type of interview.

  • How do I register for a prearranged interview?
    Candidates cannot arrange for an interview. If an employer is interested in a candidate, they will contact the candidate and arrange for an interview.

  • How can I make an accessibility request?
    AAR is committed to maximizing accessibility for employers and job seekers who use the Employment Center. In order to minimize noise or distraction from adjacent booths, AAR can arrange for a quiet booth or a private interview room, if space is available. If you need a quiet room or have other accessibility needs, please contact careers@aarsbl.org.

  • Do I need to be registered for the Annual Meeting if I am just coming for an interview?
    Yes, candidates must be registered for the AM in order to interview at the Employment Center.

  • Do I need to be an AAR or SBL member in order to schedule an interview?
    The Employment Center is a member benefit. In order to apply and interview for the jobs, you must be a member. Employers will only be able to schedule an interview with SBL/AAR members.