Other Events

Overview

Other Events are events scheduled separately from the AAR and SBL programs. Examples of Other Events include receptions, business meetings, and breakfast and lunch gatherings. Please note that with the exception of AAR RSOs and SBL Affiliates, AAR and SBL do not permit any Other Event sessions of a programmatic nature (i.e., scholarly panel or paper presentations) to occur during regular session times (Saturday through Monday, 9:00–11:30 a.m. and 1:00–6:30 p.m.; Tuesday, 9:00–11:30 a.m.) without special permission. This policy is to prevent any thematic conflicts between AAR and SBL sessions and Other Events.

We have five venues that we are using for space this year in San Antonio: Marriott Rivercenter, Marriott Riverwalk, Grand Hyatt, Hyatt Regency, and Westin. Events will be scheduled in the venue that best suits your needs and based on available space. You will be notified via email according to the dates below when your event has been assigned, and will receive the name of the venue, room name, audiovisual contact, and catering contact so that you may make your arrangements directly with the appropriate people.

Virtual Other Events may also be hosted through our EventPilot virtual meeting platform. The same schedule and rates apply.

Fees and Schedule

Other Events Fees are based on the schedule below, and are non-refundable. You will be notified via email per the dates below when your event has been scheduled.

  • If we receive your Other Events Request form and payment by July 10
    • Fee is $50 per 30-minute time slot
    • Event will be listed in the Program Book, online program, and mobile app
    • Confirmation of scheduled time slot will be emailed by August 6         
  • If we receive your Other Events Request form and payment by August 6:
    • Fee is $75 per 30-minute time slot
    • Event will only be listed in the online program, and mobile app 
    • Confirmation of venue and room assignment will be emailed by September 4
  • If we receive your Other Events Request form and payment by October 1
    • Fee is $75 per 30-minute time slot
    • Event will be listed in the online program and mobile app
    • Confirmation of venue and room assignment will be emailed by October 15         
  • No Other Events requests will be accepted after October 1.
  • Change requests made after October 1 will incur a $75 per half hour change fee (includes changes to day, time, and/or location).

 

Request an Other Event

 

Further Information

If you are hosting an event not arranged through SBL/AAR and would like it listed in the Program Book, submit your event's information here. The cost is $100.

If you have any questions, please email reg@aarweb.org or call 404-727-7972.