http://www.aarweb.org/meetings/annual_meeting/Program_Units/Resources_for_Chairs/deadlines.asp
Planning Dates
The following deadlines should assist you in planning your Program Unit activities.
| December 2, 2011 | Program Unit Report forms, 2012 Call for Papers copy, Chairperson and Steering Committee appointments due in the Executive Offices. |
| January 16, 2012 | Call for Papers online. |
| February 6, 2012 | Annual Meeting PAPERS (Program Administration, Proposal, Evaluation, Review, and Submission) System online. |
| Mid-February 2012 | Program Unit Chairs receive e-mail reminder about the preparation of Program Planner copy. All instructions will be posted online. |
| March 5, 2012 | Paper proposals from members due to Chairs. The process of refereeing and selection should begin at this time. Chairs must contact chairs of other units regarding proposals sent to both units. |
| March 19, 2012 | Acceptance and rejection notices can be sent. Chairs are encouraged to work with other chairs on shared proposals. |
| April 6, 2012 | All requests from Program Unit Chairs for any exceptions to policies — including requests to invite non-members and joint or co-sponsored sessions — must be received in writing (preferably via e-mail annualmeeting@aarweb.org) by the Director of Meetings. Please note, if you are requesting special permission for non-members to participate in the Annual Meeting, their primary field of specialty must be outside the field of religious studies. Non-members who teach religious studies or theology need to become members in order to participate in the Annual Meeting. This includes international scholars, with the exception of those from developing nations. |
| April 6, 2012 | Program Unit Chairs have notified all members submitting proposals whether the proposal has been accepted or not. If you use the PAPERS system, this will be automated. |
| Program Unit Session Entry information (final Program Book copy, participants, and abstracts) due in the Executive Offices. Only electronic submissions will be accepted. Instructions will accompany the February reminder. | |
| June 15, 2012 | All participants must be AAR members and pre-registered for the meeting in order to participate. Participants who are not AAR members and pre-registered for the Annual Meeting by this date will be removed from the program. Please inform your participants when you notify them of their acceptance onto the program. |
| July 1, 2012 | Annual Meeing Program Book Online. |
| August 31, 2012 | Deadline for participants to request audivisual equipment. |
| Annual Meeting, Chicago, IL. | |
| November 30, 2012 | Program Unit Reports and 2013 Call for Papers due in Executive Offices. |
