http://www.aarweb.org/meetings/Annual_Meeting/Current_Meeting/Exhibitors/information.asp
Annual Meeting Exhibitor Information
The AAR Annual Meeting Exhibit Hall places you in front of over 5,000 professors and students, authors and publishers, religious leaders and interested laypersons at a one of its kind gathering of religion scholars. Over 5,900 people attended the 2008 AAR Annual Meeting in Chicago. Annual Meeting attendees consider the Exhibit Hall one of the major “must-see” areas of the Annual Meeting – 90% of attendees report visiting the hall during the meeting and over two-thirds report making a purchase based on the 2008 post-Annual Meeting survey. In the Exhibit Hall you can
- Present your products and services to the people who influence buying decisions in college and university classrooms across the world;
- Discuss your message face-to-face with scholars of religion;
- Meet with potential and current book authors;
- Contact a membership interested in world travel, professional development, and special interest groups;
- And much more!
Booth Assignment
Booths are assigned on May 4. Contracts received by May 1 are placed in point order. Points are calculated by the number of years a company has exhibited, number of booths, and advertising purchased in the past 5 years. The AAR reserves the right to determine which exhibits are consonant with the nature of the meeting.
Fees and Payment Schedule
For booths reserved prior to July 15, a 50% deposit per booth must be enclosed with the contract. The balance of the rental fee is due within 30 days of assignment. The price of each 10′ x 10′ booth depends upon your placement in the Exhibit Hall.
Before July 15:
Regular: $1,450/booth
Premium: $2,000/booth
After July 15:
Regular: $1,700/booth
Premium: $2,300/booth
For corner booths thoughout the hall, add $150 to the prices listed above.
Payment is due in full with exhibit contract for booths assigned after July 15. See Terms and Provisions for cancellation details.
Complete and return contract with payment to Aislinn Jones, Director of Marketing, at the address listed below. Make checks payable to “American Academy of Religion” or send credit card information with your contract. There will be a $30 fee assessed for all returned checks. All payments must be in U.S. funds drawn on a U.S. bank. Federal I.D. # 20-5478525.
A full listing of exhibit dates can be found on the Important Exhibitor Dates page.
Privileges
Exhibitors accepted by May 1 are listed in the Annual Meeting Program Book Planner. All exhibitors accepted by October 1 will be listed in the Annual Meeting Program Book, which is distributed onsite. Each exhibitor receives a confirmation kit which includes booth assignment, hotel information, and preregistration forms. Two complimentary preregistrations are allotted per booth, one Program Planner per booth, and one blocked hotel room per booth. Additional hotel rooms may be reserved for those registered in the general housing process. Requests can be e-mailed to Aislinn Jones at advertising@aarweb.org. By signing the Exhibitor Contract, you agree to comply with all of the Exhibitor Terms and Provisions.
Deadlines
Contract and 50% deposit:
Friday, May 1
First-round placement:
Monday, May 4
Final Payment within 30 days of booth assignment
Contract and payment due in full if booth reserved after July 15
Location
Palais des Congres de Montreal
Exhibit Hall 210
Hours
Thursday, November 5
Setup, 1:00 pm–6:00 pm
Friday, November 6
Setup, 8:00 am–3:00 pm
Setup must be completed by 3:00 pm to allow housekeeping before the 7:00 pm opening.
Exhibitors on floor - 6:30 pm
Exhibits open - 7:00 pm-9:00 pm
Saturday, November 7
8:30 am–5:30 pm
Sunday, November 8
8:30 am–5:30 pm
Monday, November 9
8:30 am–5:30 pm
Tuesday, November 10
8:30 am–noon
Dismantling, noon–6:00 pm
Exhibit Management
AAR Annual Meeting exhibits are managed by Aislinn Jones, Director of Marketing. Please contact her with all questions and concerns about the exhibit hall and Annual Meeting advertising at
Annual Meeting Exhibits
American Academy of Religion
825 Houston Mill RD STE 300
Atlanta, GA 30329
tel: +1-404-727-8132
fax: + 1-404-727-7959
advertising@aarweb.org
Official Drayage Company
Champion Exposition Services will provide order in formation for exhibit booth requirements. The exhibit hall is not carpeted. Exhibitors are required to order carpeting for their booth. Questions about furniture rental, decoration, and services should be directed to Champion Exposition Services. Information will be included in the exhibitor kit mailed in August.
In the U.S. or Canada:
tel: 1-800-387-SHOW
fax: 1-508-946-8581
Outside the U.S. or Canada:
tel: +1-508-946-8500
fax: +1-508-946-8581
Exhibitor Registration and Housing
Two free registrations per booth allotted by contract. Additional registrations are available at the discounted member rate. All exhibitors who request booth space by May 1 will be blocked one room per booth at a headquarters hotel.
Exhibitor Registration and Housing Form
For housing, contact the Experient Registration and Housing Bureau.
Fax the specially marked Exhibitor Housing form to +1-330-963-0319.
Call with questions:
In the U.S. or Canada: 1-800-575-7185
Outside the U.S. or Canada: +1-330-425-9330
E-mail: aarreg@experient-inc.com
By signing the Exhibitor Contract, you agree to comply with all of the Exhibitor Terms and Provisions.