http://www.aarweb.org/meetings/Annual_Meeting/Current_Meeting/Additional_Meetings/Default.asp
Additional Meetings - 2012 Chicago
Information for Additional Meetings Requests
Additional Meetings is the name given to events scheduled separately from the AAR and SBL programs. Examples of Additional Meetings include receptions, editorial board and business meetings, and breakfast and lunch gatherings. Meeting Fees are based on the schedule below. Day events (until 6:30 p.m.) will be scheduled in the McCormick Place Convention Center or the Hyatt McCormick Place, unless otherwise requested. Evening events will be scheduled in the Hilton Chicago or the Palmer House Hilton. You will be notified via email when your event has been assigned and will receive the name of the venue, room name, catering contact, and audiovisual contact so that you may make your arrangements directly with the appropriate people.
You will need the following information when completing Additional Meeting Registration:
- Event title and type
- Date and time, first and second choices,
in the following format:
8:00 AM or 12:00 PM - Estimated attendance
- Room arrangement
- Banquet: round tables with 8 to 10 chairs each
- Conference: table with chairs surrounding the entire table (no more than 20 attendees)
- Reception: assorted tall and short cocktail tables for reception events
- Theater: rows of chairs with center aisle facing front for presentation
- Method of payment for fees per half hour time slot
Meeting Fees
- Meeting fees are $35 per half hour time slot if received by September 28
- Meeting fees are $50 per half hour time slot for contracts received
September 29 – October 26 - We will not accept online contracts after October 26
- Room change requests after August 17 will incur a $15 per half hour fee
Events will be scheduled based on the following dates and deadlines. Events will not be scheduled between these dates.
Registrations submitted:
By June 15:
- Event listed in the Program Book, which is sent to all registered attendees as of September 15
- Confirmation of room assignment by July 30
By August 17:
- Event listed in the Program Book, which is sent to all registered attendees as of September 15
- Confirmation of room assignment by September 17
By September 28:
- Event listed in the At-a-Glance distributed onsite
- Confirmation of room assignment by October 12
By October 26:
- Event will not be listed in printed publications
- Confirmation of room assignment by November 12
Additional Meeting Reservations
To make an additional meeting request, click here.
To register your additional meeting by fax or mail, please fill out the Additional Meeting Request Form (PDF).
If you are an AAR Related Scholarly Organization, please email additionalmeetings@annual-meetings.org.
Additional Meetings Text Examples (PDF)
