http://www.aarweb.org/Meetings/Annual_Meeting/Program_Units/Resources_for_Chairs/checklist.asp
Annual Meeting Planning Process Checklist
Program Planning
Total number of sessions planned by your unit:
Cosponsored Sessions
Are you planning to cosponsor a session? Yes No
Is the cosponsored session your additional session? Yes No
Will your unit be cosponsoring more than one session? Yes No If yes, please contact the Executive Office at annualmeeting@aarweb.org.
Have you secured copies of cosponsored materials to submit with your session(s)? (participant forms, participant names, session theme, abstracts, etc…) Yes No
NB: Only one of the cosponsoring unit should submit these materials to the executive office. Hard copies are not necessary for people who submitted via OP3.
Membership requirements for participants.
Are all of your participants members? Yes No
Have you secured permission for your non-member participants from the executive director? Yes No
Submitting Your Session Information
For each session planned, online submission forms must be submitted which include: theme of session; participants, abstracts, and AV requests.
Have you transferred all pertinent information from the participant forms? Yes No
Participant Forms
Have your participants completed their participant forms? (not necessary with OP3) Yes No
Requests for Scheduling
Do you have special requests for accommodation (persons with disabilities and/or ritual observance? Yes No
Audiovisual Requests
Do you have AV requests? Yes No Have they been transferred to the session form? Yes No
Abstracts
Please submit copy for abstracts in the appropriate box in the online forms. For panel presentations, are you submitting a single abstract for the session? Yes No
Multiple Themes
Do any of your sessions have two themes? Yes No
Have you contacted the Executive Office at annualmeeting@aarweb.org to inform them? Yes No
Combined Paper & Panel Sessions
Do any of your sessions have both papers and panel segments? Yes No
Have you contacted the Executive Office at annualmeeting@aarweb.org to inform them? Yes No
Contact the Director of Meetings if you have any questions.
