http://www.aarweb.org/Meetings/Annual_Meeting/Current_Meeting/Exhibitors/sponsorship.asp
Advertising and Sponsorship Opportunities at the Annual Meeting
Enhance your company’s image or communicate your message at the AAR Annual Meeting through these image-building opportunities. If you have a creative idea for enriching your company’s image at the Annual Meeting that isn’t listed here, please feel free to contact us about it at annualmeeting@aarweb.org.
Advertising and sponsorship opportunities contract.
Publications
Annual Meeting Program Planner – This publication is mailed worldwide and viewed by 11,000 AAR members. It contains information on the program highlights, a thematic listing of all AAR and Additional Meetings programming, participant listing, and advertising section. Many attendees use the Annual Meeting Program Planner as a “wish book” or shopping catalog for books to purchase in the Exhibit Hall.
Program Planner Rates (deadline April 15 DEADLINE EXTENDED: April 30):
Full Page (8” x 10”): $1,100
Half Page Horizontal (8” x 5”): $750
Inside Front or Back Cover (8” x 10”): $1,500
Annual Meeting Program Book – The Program Book is an onsite publication that provides a full program listing for all sessions of the AAR and Additional Meetings, including the room locations, the latest program changes and additions, maps of the meeting site, a complete exhibitor listing and exhibit hall map, and other information attendees need to know.
Program Book Rates (deadline September 1)
Full Page (6” x 8”): $1,000
Half Page Horizontal (6” x 3 7/8”): $650
Inside Front or Back Cover: $1,500
Outside Back Cover: $1,700
Sponsorship Opportunities
These high-impact items will give your company a competitive edge to get noticed at the Annual Meeting! Sponsorship opportunities include the following benefits:
- Company logo on sponsor recognition signage
- Sponsor recognition in advance and onsite printed promotions
- Bold listings in directories
- Priority points for 2009 Annual Meeting
- Two full Annual Meeting registration passes ($270 value)
Welcome Reception (3 sponsorships available; deadline September 1)- New in 2008, the AAR Annual Meeting will feature a Friday Evening Welcome Reception for all Annual Meeting attendees on Friday, October 31, 2008 from 7:00 pm to 9:00 pm. The reception will be hosted in a ballroom close to the Exhibit Hall. The Exhibit Hall will be open during the same hours to allow attendees to visit the hall and attend the reception. No food will be allowed in the Exhibit Hall.
Each Welcome Reception sponsorship is $5,000. Extra benefits include:
- The company’s logo on the ticketing and pre-meeting advertising for the event.
- The company’s logo and booth number on special thank you signage in the reception.
- Table tents on food tables in reception.
- Up to two cocktail rounds in the Welcome Reception Ballroom to feature specific publications, signage, or information provided by the sponsor.
- 3 priority points for the 2009 Annual Meeting.
Cyber Café Station (3 available; deadline September 1) – The Cyber Café, located in the Exhibit Hall, draws heavy foot traffic throughout the meeting as attendees search online for book information and check personal e-mail and web sites. Each sponsorship includes three computer stations within the Cyber Café. Extra benefits include:
- Opportunity to supply mouse pads at each kiosk
- Home page of each browser is set to your company’s web site
- Special screen saver message
- Table tents and signage within café area
- 2 priority points for 2009 Annual Meeting.
Coffee Break ($2,000 per break; deadline September 1) – As the sponsor of a coffee break, your signage will be seen by attendees as they relax between sessions. Coffee breaks will serve up to 300 cups of coffee per break and be located outside the Exhibit Hall entrance. Extra benefits include:
- Table tents within the break area
- 2 priority points for 2009 Annual Meeting.
Tote Bag
The Annual Meeting Tote Bag is given to all Annual Meeting attendees. Beginning in 2008, the tote bag will be the one-stop-shop containing the Annual Meeting Program Book and other pertinent Annual Meeting materials.
Tote Bag Sponsorship ($5,000; deadline July 1) - The bag is a sought-after souvenir of the Annual Meeting; have your company logo printed on the side and it will be carried with the attendee long after the meeting is concluded. Extra benefits include:
- One Tote Bag Insert ($1,000 value)
- Two Annual Meeting registration passes ($270 value)
- 3 priority points for 2009 Annual Meeting
Tote Bag Inserts ($1,000 per insert; deadline September 1) – An insert in the tote bag places a marketing piece directly in the hands of all meeting attendees; it can be used to attract attendees to your booth through ads, special coupons, etc. Please note that production of tote bag inserts is the responsibility of the purchaser. Inserts must be shipped to the pre-meeting warehouse by October 1; boxes must be clearly marked as tote bag inserts.
Exhibit Hall Opportunities
Exhibit Hall Map Ad ($250; deadline September 1) – An Exhibit Hall Map containing the exhibit hall floorplan and an alphabetical listing of exhibitors will be inserted into all Annual Meeting tote bags. Highlight your company’s booth presence with a business card sized (2” x 3 1/2”) advertisement on the perimeter of the map with a connecting arrow to drive the attendee’s focus to your booth’s location on the map.
Literature Stand Insert ($250; deadline September 1) – Provide exposure to your message, publication, or information by supplying a flyer or brochure in the literature stands. Literature stands will be located inside the Exhibit Hall.
Welcome Banners ($1,000) and Standing Sign Boards ($500) – Standard meeting signs can feature advertisements or logos. All 5,000 attendees passing through the registration and exhibit areas will see these signs. Advertisements can include names, logos, and exhibit booth numbers.
Additional Meetings
Organizations, persons, or program units wishing to plan receptions and other meetings before, during, or after the Annual Meeting need to make an Additional Meetings request. More information about Additional Meeting rates and policies can be found on the Additional Meetings page.
Mailing Lists
Pre-Registration List ($1,000 for first 3,000 registrants; deadline September 15) and Final Registration Lists ($1,500; deadline March 1, 2009) – Reach over half of the attendees before the meeting begins or reach them all when the meeting is over! The pre-registrant mailing list consists of the names and addresses of the first 3,000 registrants to the Annual Meeting. The post-meeting attendee list contains the names and address of all attendees. The list will be sent immediately via e-mail.
Advertising and Sponsorship Opportunities Terms and Conditions
Advertising copy (if any), contract, and payment is due by the deadline listed. Please send to
Thom Hoffman, Exhibit Manager
Corcoran Expositions, Inc.
100 W Monroe ST STE 1001
Chicago IL 60603-1956
Tel: +1-312-541-0567, x641
Fax: +1-312-541-0573
thoffman@corcexpo.com
AAR reserves the right to decline any artwork, advertisements, inserts, or mailings it deems unacceptable.
Advertising Copy: Artwork is due by the date specified. Advertising copy must be submitted by e-mail in digital format (high-resolution EPS and PDF). Ads that do not fit the exact size specifications may be altered and any charges incurred in so doing will be billed to the advertiser. Failure to provide artwork by deadline may result in cancellation of space. Advertising materials become sole property of AAR. Artwork will not be returned.
Cancellations: Failure to submit copy by the published deadlines for each item will result in cancellation of space. Advertisers who cancel in writing by the published deadlines will receive a refund of the fee paid, less a $100 cancellation fee. No refunds will be issued after printed deadlines.
Questions? Contact Thom Hoffman, Corcoran Expositions, thoffman@corcexpo.com.