Please call Stephanie Gray at 1-404-727-3059 or by email at sgray@aarweb.org.
You can confirm the AAR's hours of operation under "Office Hours" on the Contact Us page.

In case of ambiguity, you should certainly contact the advertiser. Following, however, are some common abbreviations that appear in the Employment Listings advertisements:

Employment Listings is an online-only publication. If the hiring institution is in the United States and you can envision hiring a foreign national for the position, please note that the Labor Department and, later, the Bureau of Citizenship and Immigration Services requires a print advertisement of the position.

We have prepared a confirmation letter that, we understand, addresses the needs of the Department of Labor and the Bureau of Citizenship and Immigration Services (formerly the Department of Immigration and Naturalization Services, or "INS"). To print this letter, go to the Employment Listings Submission page, enter your order ID, and select "Print Letter of Confirmation of Advertisement." If you do not have your order ID, contact Stephanie Gray at 1-404-727-3059 to see if your Employment Listings ID number can be found by institution name.

To be safe, we also encourage you to list the position in one print issue of the Chronicle of Higher Education as well as with us.

We are available to answer any questions about the advertisement that you or the government may have. Inquiries should be directed to Stephanie Gray at 1-404-727-3059 or sgray@aarweb.org.

Advertisements for Employment Listings must be submitted via the Employment Listings Submission page. Advertisements for Employment Listings submitted by surface mail, fax, or e-mail will not be accepted.

Institutional logos can appear with the ad. This selection is made at the time of submission. After submission, the logo must be provided to us as follows:

• On the Employment Listings Submission page, you will be able to upload your logo.  (If you have used a logo in the past, you will also have the opportunity simply to select the previous logo and have it activated without delay.)
• The logo will be resized for the AAR website (see below), so it should be large enough that it can be scaled down to the appropriate size. Logos that are smaller than the maximum size cannot be expanded and will look diminutive in comparison to other logos in the listing.
• The logo attachment should not exceed 1 MB.
• The logo can be provided in .gif, .jpg [.jpeg], .png, or .bmp format. You are also welcome to provide a .pdf or Microsoft Word document that contains the logo, provided that the logo stands alone on the page (i.e., it does not blend in with other graphics or text on the page).
• The logo will be resized to fit the Employment Listings display on the AAR website.  Most logos will be displayed at 100×100 pixels, but narrow or wide logos may be displayed at 125×75 (in the appropriate orientation, of course).

Employment Listings are available at any time on the website. Individual job submissions are based on a rolling calendar from the time payment is processed. There is no deadline per se, jobs are posted as soon as payment is processed and remain online until the selected number of weeks is concluded. Additional information is available on the Employment Listings Submission page page.

Anyone can view advertisements by visiting the Employment Listings website.

Employment Listings is available only online. It is for this reason that we cannot provide a "tear sheet" to advertisers. Thus, it is extremely important that advertisers who need a copy of their advertisement make a printout while the listing is available online.

Important Note: If the hiring institution is in the United States and you can envision hiring a foreign national for the position, please note that the Department of Labor and, later, the Bureau of Citizenship and Immigration Services requires a print advertisement of the position. In this case, we encourage you to list the position in one print issue of the Chronicle of Higher Education as well as with us.

No. Anyone may post an advertisement.

Employment Listings advertisements are submitted on a rolling calendar. Thus, Employment Listings at the end of the month will be different from the beginning of the month. It is important for prospective job seekers to review Employment Listings regularly for new advertisements.

You can make changes to your advertisement by going to the Employment Listings Submission page page and clicking the option that allows you to edit a submitted advertisement.

Generally yes.  These changes are made on the Employment Listings Submission page.

If the ad has not already been activated, you can change both the beginning and ending dates.  If the ad has been activated, you will only be able to change the end date.

If the ad ended more than 30 days ago, you will be unable to extend it; in this case, you will need to make a new submission.

Employment Listings ads are $55 per week for up to 52 weeks.

Payment can be made at the time of submission or it can be made later – online via the Employment Listings Submission page or by check.  Instructions for making payment by check are sent by e-mail after submission, and can be viewed on the Submission page.

No. We accept payment only by credit card or check.

Prepayment is required and must be processed before advertisements will appear in Employment Listings. Advertisements paid online with a credit card will appear in Employment Listings immediately after advertisers complete the online advertisement submission process.  Advertisements paid with any other method of payment will appear immediately after the payment is processed (usually within two business days).

Under ordinary circumstances, we process non-online payments within two business days of receiving the payment from the advertiser. If the timing issue is critical, however, we encourage you to call Stephanie Gray at 1-404-727-3059 to be certain that no delay is anticipated.

You can print a pro-forma invoice on the Employment Listings Submission page.

If this is not sufficient, you can contact Stephanie Gray at 1-404-727-3059 or sgray@aarweb.org with your order ID, and ask that she prepare a receipt.

Our automated system sends out a courtesy notice to the person who placed each ad for which we have not received payment.

At times, an advertiser will submit an ad and then realize that an error needs to be corrected before they submit payment. The advertiser will then simply make a new submission to correct that error. This is entirely appropriate; indeed, we encourage advertisers to use this technique. The problem arises when advertisers fail to notify us that an original ad has been cancelled, and then (a few weeks later) forget that the original ad was ever submitted.

This situation can also occur when duplicate entries for the same ad are submitted. Clearly the submitter will only pay on one of the ads, but the other will rest in the system and will cause the courtesy non-payment notice to be issued. If you receive this notice, the first course of action is to check the order ID for the non-paid ad, and check that it exactly matches the order ID for which the advertiser has made payment (note that the portion of the order ID that differs is most likely to be the five digits following the letter R, in the middle of the order ID). If the two order IDs do not match, then the non-paid order ID is just a duplicate in our system.

If the two order IDs do match, then please contact Stephanie Gray at 1-404-727-3059 or sgray@aarweb.org to follow up on the problem.

This information is provided on the Payments page.