Please call the AAR at 1-404-727-3049.

You can confirm the AAR's hours of operation under "Office Hours" on the Contact Us page.

No, you do not have to be a member to submit a proposal through OP3. If you are not a current member of the AAR, simply use the nonmember login. If your proposal is accepted onto the program, then you will need to become an AAR member and be registered for the Annual Meeting before June 15 to remain on the program.

On the OP3 login screen, scroll down to the “Nonmember Login” form. You will be given a temporary ID as a nonmember both on the screen and sent to you through e-mail. This ID is very important as it will allow you to log back in and edit or change your proposal again. If the number is lost, it cannot be replaced and you will have to start over, so be sure to write it down.

AAR memberships take 3-5 business days to process. During that time you will not be able to login as a member. If you have renewed your membership close to the deadline or would like to go ahead and get your proposal in, you can login as a nonmember and submit your proposal that way. It will not influence a unit’s decision regarding your proposal.

After logging in, you will see the Main Menu. There is a link on the page that says “Prepare a New Proposal.” Clicking on that will take you to the page where you can select the type of proposal you would like to create. The status box on the Main Menu will show you how many proposals you have created and/or finalized.

A description of each proposal type is displayed on the Submission Menu. The selections marked with a star are the most common types of proposals are for individual papers or full panel sessions.

Papers:

• Individual paper proposals are for people who want to present a paper.
• A Papers session is a fully developed session made up of 3-5 paper presentations on the same theme.

Panels:

• Individual panelist proposals are made when a person wants to volunteer to be a panelist for a topic published by the program unit. This type of proposal is very rare.
• A panel session is a proposal for an entire session devoted to a single topic which several people will discus

A wild card session is a fully developed session on a topic that is not covered by one of the AAR program units. The session can be in either a papers session format (individual paper presentations) or panel session format (panelists who discuss a central topic). The proposed session should be 90 minutes in length.

Proposals should consist of a short description of the topic, names (and presentations if a papers session), abstract, room, and AV needs. Proposals will be reviewed and evaluated by the Program Committee. If a proposal is deemed appropriate for an existing program unit, it will be forwarded to that program unit for review.

If the program unit is not accepting proposals by OP3, the unit will not be listed. Check the method of submission a program unit is accepting in the Call for Papers.

If you are submitting an identical proposal to two units, and only one unit accepts OP3, please note this information in the proposal or Diacritical Marks field of the proposal. You will have to submit the proposal to the other unit through the methods specified in the Call for Papers.

No. You only need to tell a program unit if you have submitted the exact same proposal to another unit. If you are submitting a different proposal, the unit does not need to be notified.

Most of the program units use an anonymous review process to review and consider proposals. During this process, the unit reviewers cannot see the contact information of the person with the proposal; all they can see is the title, proposal, abstract, and diacritical marks. If you enter any information in these fields, such as your name, or footnotes referring to your own work, this negates the anonymous review and may lead a program unit to not consider your proposal.

A proposal is an explication in 1000 words or less of what you plan to present at the Annual Meeting. It is what the program unit’s chairs and steering committee members will read to evaluate whether they wish to include you in the unit’s sessions. It will not be seen beyond the program unit’s review board.

An abstract is a short paragraph of 150 words or less summarizing your proposal’s topic. If your proposal is accepted, it will be published in the online program book. The abstract is voluntary and is not required. If you do not wish to submit an abstract simply enter “no abstract” into the Abstract field.

Diacritical marks are marks near or through an orthographic or phonetic character or combination of characters indicating a phonetic value different from that given the unmarked or otherwise marked element. Thus the e in café is a diacritical mark. Submission from online forms in some browsers will cause many diacritics not to be carried through (often replacing them with boxes or question marks). If you have any doubt, describe the diacriticals needed in your proposal and abstract in the field provided (ie, a macron over the second and third a in yogacara.

First, try to save your proposal by pressing “Save to Modify Later (Do Not Submit)”. This way if your system crashes, your proposal will still be saved.

Second, clean out your Internet browser’s cache. In Internet Explorer, this can be done by going to the Tools Menu, selecting Internet Options, and then clearing the history.

If it is still not working, log completely out of your browser and try again an hour or so later. If this still does not work or if you do not have the time to wait, contact the Annual Meeting Team at annualmeeting@aarweb.org for further assistance.

If you have already submitted one proposal and want to create a new one, you simply need to return to the Main Menu and press the link for Prepare a New Submission. If you have entered two proposals, this link will not appear and you cannot submit another proposal. If you have already started a proposal and want to use it, you need to return to the Main Menu and press Review, Print, Edit, or Delete Your Existing Paper/Panel Submissions. This will take you to a menu that lists all of the proposals you have created. You can then select the correct proposal and work on it again.

No. Once you have finalized and sent a proposal to a program unit, you cannot retrieve and edit it. The best practice to adopt would be to always save your proposal and return to it later to make sure that it is correct before finalizing it.

Yes, you can delete any proposal that has not been finalized and sent to the program unit. Remember, you can create as many proposals as you would like, but can only finalize two.

You can print your proposal at any time by clicking on the "Review, Print, Edit, or Delete Your Existing Proposal" link on the Main Menu. You will then be taken to a menu where you can select "Review/Print" next to your proposal. If you printer does not print the olive text dark enough, you can click on the link at the top of the page to have it reload with black text.

All abstracts are voluntary and will be published in the online Program Book. Most paper sessions only include the individual participant’s abstracts. However, you can use the abstract to describe the entire theme and focus of the session if you wish. Please remember to not enter any names or other identifying information in the abstract as it will interfere with the anonymous review process.

When you click on the "View/Add Participants for This Proposal" button, you will be taken to a menu that allows you to add participants to the session. Click on the appropriate link to add a participant and the next menu will be the Participant Search in Member Directory. Enter the participant’s last name in the last name field, even if you know the person is not a member of the AAR. On the Search Results page, scroll down to the "Individual Not Found as an AAR Member" link. This link will take you to a page where you can enter the participant’s contact information. Please remember that while AAR membership is not required to submit a proposal, it will be required if the proposal is accepted.

Yes, a presider is required for all paper and panel sessions. A person cannot act in two roles during a single session, so the presider cannot also be listed as a paper presenter or panelist.

No, a respondent is not required, though it is strongly suggested that you include one.

There is no limit attached to how many presenters can be in one session. However, most paper sessions generally have 3-4 paper presenters. The general rule of thumb is that in a 2.5 hour session time, people will take 15-20 minutes to present their work followed by 10 minutes for questions. This limits the amount of material that can be covered at one time.

There is not limit to how many panelists can be in a session. Most panel sessions have 3-5 panelists. Remember that you should have enough voices to make a conversation, but still have few enough for all voices to be heard.

The proposal should include your argument for why the program unit needs to accept the topic proposed. A strong enough argument for the topic should not require the list of panelist names. Program units often employ an anonymous review process and do not want to see the names of the panelists.

You will add the panelist’s names by clicking on the "View/Add Participants to This Proposal" button. The names will be revealed to the program units after the proposal has been accepted. The program units reserve the right to accept or decline suggested panelists.

If you are submitting a proposal for a co-authored paper, please list the name and institution of the co-author in the Comments field of the proposal. If the proposal is accepted by the unit, the information will be forwarded to the AAR Executive Office for inclusion in the Program Book.