http://www.aarweb.org/About_AAR/Advertising/Label_Rentals/default.asp

Label Rentals

                 
  Reference numbers are provided to assist in locating information on this page if you have questions about this process.  Please direct questions to Aislinn Jones at 1-404-727-8132 or ajones@aarweb.org.  If you have already made a submission, please note that all communications regarding specific label rental requests must include the order ID.
                         
1.  
     
2.  

Policies and Procedures
3.  

At the end of the submission process, an order ID will be assigned. All communications regarding specific label rental requests must include the order ID.
     
4.  

Suitable Materials
5.        •    The AAR membership list may be rented for use in mailing catalogs, flyers, announcements, etc. which are of a professional interest to those on the list.
6.        •    The list may not be used for fund raising or solicitations AAR considers unacceptable.
7.        •    A sample of the proposed mailing must be sent to the AAR by fax before labels will be provided.
8.        •    Use of the labels for a mailing other than the one provided by fax will jeopardize an advertiser's opportunity to rent labels in the future.
     
9.  

Appropriate Use
10.        •    Under most circumstances, AAR lists are rented for one-time, one-mailing-use only.  If an institution anticipates sending multiple mailings in a short amount of time, up to four uses of the mailing list may be arranged.
11.        •    Payment for a list must be received within thirty days.  Payments received more than thirty days after a rental request is submitted may either be returned or applied to a new list request (which may be more expensive as a result of membership growth).  Why?
12.        •    All mailings using a particular list must be sent within two months of when we deliver the list.  Mailings delivered more than two months after receipt of the list will jeopardize an institution's opportunity to rent labels in the future.  Why?
13.        •    Each time a label set is provided, the mailing must be sent using that exact label set – not with a label set received previously from the AAR.  Why?
14.        •    Lists are proprietary to the AAR.  The list, or the names on the list, may not be reproduced in any way or stored electronically in any form.
15.        •    We monitor the use of these lists and actively defend against misuse.
16.        •    The list is updated daily and has a very limited shelf life.
17.        •    Members have the option of excluding their names from label rentals.
18.        •   
     
19.  

Submitting a Request
20.        1.    Start by providing the information for the label request using the online submission form, which begins below.  Note:  We do not accept label rental requests by fax or e-mail; requests may be submitted only by using the form below.
21.        2.    After you click Submit at the bottom of the page, your count and cost will be calculated automatically for you.
22.        3.    If you want the specified number of labels and the cost listed, click the "Yes" button; if not, you can prepare a different count using new parameters, or you can simply close your Web browser.
23.        4.    If you click "Yes" to indicate that you want the labels, an order ID will be generated, and will appear on the confirmation screen.
24.        5.    After getting your order ID, send us a sample of the mailing for which you will be using the labels.  (Unlike the actual label rental request, it is okay to send this sample by fax.)
25.              •    You may fax the sample to 1-404-727-7959 or send it as an e-mail attachment (Microsoft Word or PDF) to ajones@aarweb.org.
26.              •    The order ID must be provided with the sample; if it is omitted, the sample will be discarded.
27.              •    On the confirmation page, you will have an opportunity to print a cover sheet for your fax sample.  This cover sheet will include the order ID, and it is strongly recommended that you use this cover sheet in lieu of your standard institutional cover sheet to avoid delay.
28.              •    We understand that some agencies have prepared fax cover sheets which list the parameters of the label rental.  Any instruction on the fax cover sheet regarding label processing will be ignored.  You should make your requests on this form; if there is any update, contact Aislinn Jones at 1-404-727-8132 or ajones@aarweb.org.
29.        6.    After you make payment on the order ID, and after the sample is received, we will prepare your labels and send them to you.
30.              •    Payment options will be listed on the confirmation page; they may also be reviewed on the Payments page of this website.
31.              •    Please allow us at least two business days to process a payment.  We will try to provide advance notice when scheduling issues will cause delays in processing (such as with staff vacation or the AAR Annual Meeting), but we are unable to do so for unexpected interruptions (such as computer failure or staff illness).
32.              •    The order ID must be provided with the payment.  If you are arranging for a check to be sent from a separate department at your institution, it is your responsibility to make certain that the order ID is sent along with the check.
33.              •    We do not accept payment in the form of purchase orders.
34.              •    If you do not make payment against an order ID, then you simply will not receive the labels – so you are welcome to make the submission even before you have final approval from you institution.  There is no obligation to make payment even after an order ID has been assigned. 
35.              •    If you request a refund after making payment, we will withhold a processing fee of 20% of the refund amount. (This fee is waived, of course, for refunds made because of an error on our part.)
36.        7.    Costs are calculated automatically by this system, but the prices are calculated according to the schedule below.  All amounts are in U.S. Dollars (USD).
           
37.               List Types     
38.              
     Regular Lists (Base Charge)
  $100/1,000 names
39.              
     Special Lists
   
40.              
          Interest Area Lists (see below)
  Additional $150/1,000 names
This in in addition to the base charge and any other fees.
41.               Minimum Charge        
42.              
     Regular Lists
  Cost for 1,000 names (base charge plus additional charges)
43.              
     Interest Area Lists
  Cost for 1,000 names (base charge plus additional charges)
44.               Standard Selects ("All" or "USA" or "USA and Canada")   no additional charge
45.               n-Selects (e.g., "exactly 3,500 names")   Additional $50 programming charge
This in in addition to the base charge and any other fees.
46.               Custom Selects and Sorts   Additional $50 programming charge
This in in addition to the base charge and any other fees.
47.               Key Codes   no additional charge
48.               Shipping Costs   actual cost will be added to order
     
49.  

Contacting Us
50.   You can reach the AAR at 1-404-727-3049.  If you need to discuss your order, please ask for Aislinn Jones; if you need to discuss your payment, please ask for Ina Ferrell.
     
51.  

Counts
52.   The counts as of February 7, 2012, were as follows:
                              
53.     Standard Geographic Selects
54.     Membership Type All USA and Canada USA Only
55.     All 10,127 9,014 8,431
56.     Regular 6,435 5,580 5,228
57.     Student 3,270 3,062 2,856
58.     Retired 422 372 347
             
      
59.  

Special Lists
      
60.  

Interest Area Lists
61.   The following interest areas are available at an additional charge (see schedule above).  The numbers in parentheses represent the counts for all membership types in all geographic areas as of February 7, 2012.
     
62.   If you desire a list of members with one or more particular interest areas (at an additional charge; see above), then select the appropriate interest areas by checking the boxes below.  Do not check all boxes.  If you do not want the list limited by interest area, simply skip down to the next section.
     
63.   Periods
   
A01.  Prehistory (170)
A02.  Ancient (1,419)
  
A03.  Medieval (1,408)
A04.  Modern (2,707)
  
A05.  Contemporary (3,645)
             
64.   Geographic Areas
   
B01.  Africa: East/West/South (389)
B02.  Africa: North/Egypt (439)
B03.  America: South/Meso/Caribbean (593)
B04.  America: North (2,842)
B05.  Asia: Central/North/East (703)
B06.  Asia: Middle East/West (921)
B07.  Asia: South/Southeast (970)
B08.  Europe: East/West (2,244)
B09.  Oceania/Australia (113)
     
65.   Traditions
   
C01.  African (356)
C02.  African American (519)
C03.  Ancient Greco-Roman (407)
C04.  Ancient Near Eastern (314)
C05.  Buddhist (1,067)
C06.  Christian (3,615)
C07.  Catholic (1,818)
C08.  Orthodox (716)
C09.  Protestant (2,385)
C11.  Confucian (273)
C12.  Gnostic (291)
C13.  Hindu (709)
C14.  Indigenous Religions (461)
C15.  Islamic (792)
C16.  Jain (127)
C17.  Judaic (871)
C18.  Native American (385)
C19.  New Religions (700)
C20.  Popular and Folk Religions (857)
C21.  Postmodern (1,363)
C22.  Secular Modern (778)
C23.  Shinto (142)
C24.  Sikh (97)
C25.  Taoist (312)
C26.  Zoroastrian (113)
     
66.   Approaches and/or Fields
   
D01.  Anthropology (1,149)
D02.  Archaeology (238)
D03.  Arts (670)
D04.  Comparative (1,325)
D05.  Cultural Critique (1,057)
D06.  Gay/Lesbian (286)
D07.  Gender (845)
D08.  Ideological (562)
D09.  Cultural Studies (1,517)
D10.  Ecumenical Studies (553)
D11.  Education (398)
D12.  Ethics (1,481)
D13.  History (2,211)
D14.  Literature (1,096)
D15.  Liturgy/Worship (620)
D16.  Myth (646)
D17.  Pastoral Care/Counseling (313)
D18.  Performance/Ritual Studies (606)
D19.  Phenomenology (723)
D20.  Philology (319)
D21.  Philosophy (2,027)
D22.  Psychology (608)
D23.  Rabbinic Studies (162)
D24.  Sacred Texts & Literatures (967)
D25.  Hebrew Bible (629)
D26.  New Testament (779)
D27.  Pali Canon (128)
D28.  Qur'an (275)
D29.  Talmud (155)
D30.  Vedic (154)
D32.  Science (418)
D33.  Sociology (891)
D34.  Theology (Christian) (2,647)
D35.  Historical (1,365)
D36.  Practical (879)
D37.  Systematic (1,657)
D38.  Theory of Religion (1,322)
          
   
67.     

Label Rental Request Form
68.      Web Browser Compatibility:
69.           To complete this form, your web browser must have cookies and scripting enabled.  The boxes below will confirm whether your browser is properly configured to use this form.  If you see "No" in either box, please go to the Cookies and Scripting page to learn about enabling cookies and scripting.
70.                Cookies Enabled:   
71.       Scripting Enabled:  
                  
72.      Your Organization:
          
73.          
     
74.      Type of Organization:
          
75.        Non-Profit
76.        IRS 501(c) Exempt
77.        Charitable
78.        This is asked for statistical information only; it does not affect your eligibility to rent labels.
     
79.      Contact Information:
          
80.        Person Making Request:
       
81.               
Use persistent cookies to remember my contact information, so I will not have to re-enter it on future visits.
              
82.          Name:  
83.          Address:   Address (Line 1):  
84.          Address (Line 2):  
85.          City:  
86.          State/Province:  
87.          ZIP/Postal Code:  
88.          Country:  
89.          Phone:  
90.          Fax:  
91.          E-Mail:  
If you are using an e-mail filtering system that requires users to answer a security question before you receive e-mail, you must take the action to add "aarweb.org" to the list of permitted domains.  We cannot reply to e-mail filter security questions.
              
92.           Delivery To:
 Leave blank if same as the person making request.
          
93.               
Also use persistent cookies to remember this delivery information (if any), so I will not have to re-enter it on future visits.
              
94.          Name:  
95.          E-Mail:  
If you are using an e-mail filtering system that requires users to answer a security question before you receive e-mail, you must take the action to add "aarweb.org" to the list of permitted domains.  We cannot reply to e-mail filter security questions.
          
96.      Geographical Area:
              
97.           All
98.        US & Canada
99.        US Only
100.        Canada Only
              
101.      Member Type(s):
          
102.           All
103.        Regular
104.        Student
105.        Retired
106.        If you check "All," checks in other boxes will be ignored.  If you make no selection, we will assume "All."
          
107.      Sort Order:
 If only US addresses are selected, "ZIP/Postal Code, US First" and "ZIP/Postal Code, US Last" will have identical results.
     
108.           ZIP/Postal Code, US First
109.        ZIP/Postal Code, US Last
110.        Alphabetic by Last Name
              
          
111.      n-Select:
          
112.          
Leave blank if you desire to receive the full list.
Additional Charge for "n-Select":  $50.00
     
113.      Number of Uses:
          
114.          
There is not a discount for multiple uses; you cost will simply be multiplied by this number.  Because our membership list is updated daily, the AAR encourages agencies renting labels to rent for just one use at a time to ensure that contact information and member privacy selections are up-to-date.  In any event, the list may not be rented for more than four uses at a time.
     
115.      Label Format:
          
    Labels are delivered by e-mail attachment in one of the following formats:
116.           "Plain text" (comma-separated-value [CSV] ASCII text)
(This is what most mail houses will need.)
117.        Microsoft Access table
118.        Microsoft Excel spreadsheet
119.        Microsoft Word document (formatted for Avery 5160 labels)
              
          
120.      Optional Fields:
Additional Charge for "Optional Fields":  None (It's Free)
(These fields are provided upon request at no additional charge)
          
121.           AAR label sets delivered electronically include the following fields by default:  LastName, FirstName, Address1, Address2, Address3, City, State, PostalCode, and Country.

Additionally, we are able to provide some optional fields that may be useful to you in preparing your mailing.  These are provided at no additional charge.  Please select from the list below any additional field(s) you may desire.

If you request labels as 4-Up Adhesive or 4-Up Cheshire, responses in this section are irrelevant, as (1) a KeyCode field is not included on labels that we print, (2) the labels will already reflect the proper sequencing of the name and the final line of the address, and (3) the labels will, unless otherwise requested in the comment field, include the country name only for countries other than the US.
                    
122.        KeyCode – no additional charge
123.          KeyCode = 
                    
124.          If you wish to receive this field, you must check the box beside KeyCode.  Some advertisers desire a KeyCode field, which is a few characters of text, identical in all records.  The advertiser may use this field in various ways, including (1) merging it to the label to ascertain which list a respondent received, (2) as a cue to the mail house so that the list can be properly matched with other materials, (3) to identify the list for internal budgeting.  The default KeyCode is "AAR", but you can change this text to any that you desire.  Example:
KeyCode LastName
AAR Alvarez
AAR Brown
AAR Chang
125.        Name (Full Name) – no additional charge
         
126.          If you wish to receive this field, you must check the box beside Name.  The list we provide will include LastName and FirstName fields.  In our database, however, we are additionally able to document members who prefer to have their last name come before their first name, as is common with people from Hungary and many Asian countries.  You can be certain that the recipient's name is written correctly on the address line by requesting the Name field.  If you do select this additional field, you will receive the three fields LastName, FirstName, and Name; if you do not request this additional field, you will receive only the two fields LastName and FirstName.  Example:
LastName FirstName Name
Brown Janice Janice Brown
Kim Jong-sung Kim Jong-sung
127.        Address4 – no additional charge
         
128.          If you wish to receive this field, you must check the box beside Address4.  The list we provide will include City, State, and PostalCode fields.  The additional Address4 field will properly sequence those fields for various countries.  You can be certain that the final line of the address (before the country) is formatted as the member instructed by requesting this additional field.  If you do select this additional field, you will receive the four fields City, State, PostalCode, and Address4; if you do not request this additional field, you will receive only the three fields City, State, and PostalCode.  Example:
City State PostalCode Address4 Country
Atlanta GA 30329-4205 Atlanta, GA  30329-4205 USA
Berlin   D-10419 D-10419  Berlin GERMANY
Mutare     Mutare ZIMBABWE
         
129.        CountryText – no additional charge
         
130.          If you wish to receive this field, you must check the box beside CountryText.  The additional CountryText field is empty for US addresses, and includes the name of the country for other addresses.  It differs from the Country field in that the Country field contains the text for all countries, including the US.  You can avoid setting up an algorithm to check whether the address is in the US or not by requesting this field.  Thus, you can merge the CountryText field to the label and know that the line will be blank for US addresses and will include the name of the country for other addresses.  If you do select this additional field, you will receive the two fields CountryText and County; if you do not request this additional field, you will receive only the one field Country.  Example:
CountryText Country
  USA
CANADA CANADA
MEXICO MEXICO

If you are mailing from Canada or another country, we can modify the "CountryText" field so that it is blank for Canadian addresses (or addresses in whatever country you indicate) and includes "USA" for US addresses.  If you need this sort of modification, please check the CountryText box and specify your particular needs in the Comments/Additional Information box.
         
          
131.      Purpose of Mailing:
          
132.          
Send a sample of the mailing to Stephen Eley, by fax at 1-404-727-7959 or by e-mail at seley@aarweb.org (Microsoft Word or PDF document).  If this cannot be done, please explain why and describe the mailing in detail.
"Purpose of Mailing" is limited to 250 characters; if you have more information to provide, send it by e-mail to Stephen Eley at labels@aarweb.org.
     
133.      Comments/Additional Information:
          
134.          
Comments are limited to 250 characters; if you have more information to provide, send it by e-mail to Stephen Eley at labels@aarweb.org. 
     
135.     

To complete your order, you will need to send us (1) a copy of your mailing to us and (2) payment.  Instructions for doing so are on the confirmation page.
          
136.      Policies:
137.     
I have read, and I agree to, the policies noted on this page.
Required
          
138.     

     

 

 

Please join us in
beautiful Chicago for the
2012 AAR Annual Meeting
November 17-20

Chicago